HR Administrative Assistant

MAIN DUTIES & RESPONSIBILITIES

• Managing payroll management for timely payroll payment including final clearance.
• Support recruitment/hiring process by preparing creative vacancy announcements, sourcing candidates, performing background checks, shortlisting, issuing employment contracts etc.
• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database.
• Responsible for timely Medical Insurance Claims.
• Responding to internal and external HR related inquiries or requests and provide assistance.
• Liaise with other departments or functions (payroll, benefits, incentives etc.)
• Assist supervisors in performance management procedures.
• Assist or organize staff engagement and development activities.
• Maintain employee training records; coordinate training schedules; handle logistics for training activities including venues and equipment.
• Perform orientations, on-boarding and update records with new hires
• Time-to-Time branch visit.
• Initiate and implement new ideas to maximize participation from employees
• Produce and submit reports on general HR activity
• Assist in ad-hoc HR projects, like collection of employee feedback
• Support other functions as assigned.

QUALIFICATIONS & REQUIREMENTS

• Graduate with minimum 2 years of professional experience in relevant human resources/administrative position in service / hospitality industry.
• Knowledge of human resources processes and best practices.
• Strong ability in using MS Office software. (MS Excel and MS PowerPoint, etc.)
• Experience with HR databases and HRIS systems.
• Ability to work on high pressure, accurately, with good attention to detail
• In-depth understanding of sourcing tools, like resume databases and online communities
• Outstanding communication and interpersonal skills
• Having a pleasant personality, positive attitude and a good team player.